Rainey Space Rental Inquiry Form

Hold your next event at one of our spaces

Tell us about you and your organization (if applicable)

First Name *

Last Name *

Company

Title

Street Address *

Apartment, suite, etc

City *

State/Province *

ZIP / Postal Code *

Email Address

Phone *

Best Time To CallChoose all that apply8:00 am - 12:00 pm12:00 pm - 4:00 pm4:00 pm - 6:00 pm

About the Event

Please tell us about the event:

Point of Contact for day of event(if different from rental client)

Number of Expected Guests

Preferred Date

1st Alternate Date

2nd Alternate Date

Event Start Time

Hours

Minutes

AM/PM

Event End Time

Hours

Minutes

AM/PM

Preferred Locations and Spaces For Rent

Hough LocationSelect all spaces you are interested inDebra November Theater: Capacity - 175Reception Hall: Capacity - 100Dance Studio: Capacity - 40Drama/Theater Studio: Capacity - 30

Pivot Center Location (Clark-Fulton)Select all spaces you are interested inPlum Family Reception Hall: Capacity - 80Dance Studio: Capacity - 20Drama/Theater Studio: Capacity - 20

Acknowledgements

Please be advised that all Rainey Institute space rentals require a $100 deposit. The deposit is returned 5 business days after the event, pending the space is left clean, returned to the original arrangements, all trash is removed and placed in the exterior dumpster, and all AV equipment is left in working condition.

The Rainey Institute requires all payments be made via cash, debit/credit card, ACH, business or cashier's check, or money order. Personal checks are not accepted.

Final payment is due 5 business days before the event date, or the event will be canceled and the deposit retained.

-- End of Form --

Additional Functionality to Consider

This form plugin has the ability to generate an agreement with a digital signature AND has integration with Stripe Payments so you could actually take deposits via Credit Card at the time of the contract signing. (scroll to the bottom to see the signature function)

Here's an example:

EVENT SPACE RENTAL AGREEMENT

This Event Space Rental Agreement (“Agreement”) is entered into as of [Date], by and between Rainey Institute and [Renter/Lessee]

(Owner and Renter may be referred to individually as a “Party” or collectively as the “Parties.”)

1. Venue & Use

The Owner agrees to rent to Renter the following space (“Venue”):
Address / Description: ____________________________________________
Use Permitted: __________________________________________________
(Examples: wedding, concert, meeting, reception)

Renter shall use the Venue only for the stated purpose and in compliance with all laws, ordinances, and rules.

2. Rental Period / Access

Set-up Start: __________ at __ : __ AM/PM
Event Start: __________ at __ : __ AM/PM
Event End: __________ at __ : __ AM/PM
Clean-up / Tear-down End: __________ at __ : __ AM/PM

Renter must vacate by the end of clean-up time. Any extension beyond that time must be pre-approved and may incur extra fees.

3. Payment Terms

Total Rental Fee: $__________
Deposit (non-refundable or refundable as agreed): $__________ due on or before signing.
Balance Due: $__________ by (date) ___________ or (number) days before the Event.

If payment is late, interest or late fee of % per day (or $ per day) may be charged.

Owner may retain deposit as partial compensation for cancellation or damages.

4. Cancellation / Changes

Renter may cancel by giving written notice to Owner by (number) days prior to the event.
If cancellation occurs after that deadline, Renter forfeits deposit / pays full rent (choose one).
Any change to date/time or scope must be requested in writing and approved by Owner; additional fees may apply.

5. Security Deposit / Damage

If required, Renter shall pay a security deposit of $100, refundable within (number) days after the event, less deductions for damage, excessive cleaning, or unpaid obligations.
Renter is responsible for any damage to the Venue, furnishings, equipment, or property caused by Renter, guests, or vendors.

6. Rules, Restrictions & Obligations

Max occupancy: ____ persons.
No smoking in the Venue.
No illegal conduct.
Alcohol use (if allowed) is subject to permitting, oversight, and liability insurance.
Decorations, signage, audiovisual, catering, setup, and teardown must comply with Venue rules.
Renter must leave the Venue in the same condition (ordinary wear excepted).
Renter must clean up, remove trash, and return any moved furniture.

7. Insurance & Liability

Renter shall, at its expense, procure and maintain commercial general liability insurance covering bodily injury, property damage, and contractual liability, in an amount of not less than $1,000,000.00, naming Owner as additional insured.
Renter shall indemnify, defend and hold harmless Owner, its agents, employees, and affiliates from any claims, losses, damages, liabilities, costs, or expenses arising from Renter’s use of the Venue (including guests, vendors) except for Owner’s gross negligence or willful misconduct.

8. Governing Law & Dispute Resolution

This Agreement is governed by the laws of the State of Ohio.
Any dispute arising under this Agreement shall be resolved by (mediation / arbitration / courts in [county], [state]).

9. Force Majeure

Neither Party shall be liable for failure to perform due to causes beyond its control (e.g. acts of God, natural disaster, government restrictions). If the Venue is unavailable due to such cause, Owner may cancel and refund payments (minus reasonable incurred costs).

10. Entire Agreement, Amendments & Severability

This Agreement, including any attachments or addenda, is the entire understanding between the Parties.
No amendment or modification is effective unless in writing and signed by both Parties.
If any provision is held invalid, the remainder of the Agreement remains in effect.

11. Signatures

Owner: _______________________________ Date: __________
Print Name: __________________________

Renter: _______________________________ Date: __________
Print Name: __________________________

You can add attachments (floor plans, list of included amenities, equipment, “rider” terms) as schedules, or one with extra clauses (e.g. noise, parking, overtime).

Signature